Post-ECQ Guidelines

The lifting of the quarantine orders may be near. While this is true, our war against the pandemic may not be over in a short period of time. We are well aware that the virus is still active and it is so saddest to note that while most people are being mindful of their health conditions protecting themselves from the virus, some people in the community we are part of were taking this very lightly, unmindful of its effects to their community and other people. Given this situation, we have to accept the fact that we have no control over other people’s behaviors and that our only option is to protect ourselves with the best possible alternatives at hand.

The company will be implementing a strategic, calculated, and modified workflow program after the post-quarantine order. The idea is to ensure the continuity of the business operations while being mindful of the safety and health of the employees.

This guideline has the following objectives:

1. To ensure the safety, health and well-being of the employees;
2. To comply with the existing regulatory mandates of the government agencies;
3. To ensure the continuous operations of the business despite the pandemic situation.

Implementing guidelines:

1. All department must go through reviewing their OTPs for the year and come up with their revised OTPs with a specific identification on man-days and man-hours for the work/initiative.
2. All department heads shall review their processes and determine what can be done from Work from Home (WFH), Work from Work (WFW) and Flexible Work Arrangements (FWA) – 3 or 4 working days or slide schedule.
3. After going through this process, department heads have to review their physical/infra resources and personnel factoring their resident addresses in determining who can do WFH, WFW, FWA.
4. Next step, the department head has to do workforce resource planning (using the workforce inventory sheet). We will be implementing the following work schedule at work after the lifting of the quarantine order:
   1. We will sustain the implementation of the physical distancing protocol (1-meter distance) at the office premises and compound.
   2. We will be utilizing the different work schemes: WFH, WFW or Skeletal Workforce and Flexible Work Schedule depending on what is applicable to the department.

5. There will be 2 or 3 Groups of employees which must be identified by the department head– those who can do WFH, WFW/Skeletal Workforce and Flexible Work Schedule following the required weekly working hours schedule.
6. On a 2-week interval, there will be a specific group of employees who will need to report for work to sustain the physical distancing. So only a few people will be at the office at a given time. Setting of maximum number of personnel who can be present at the same time may be considered. The changing of employee groups will be done on a 2-week basis subject to the needs of the department and situation of the employee/s concerned. The department head must ensure that given our workspace, only a few people can have interaction to maintain physical distancing at all times.
7. While one group of employees are at work, other employees will be supporting them through WFH. This will be strictly monitored using a remote time monitoring system in coordination with the ICT. Submission of the ECQ timesheet monitoring will be required on a weekly basis.
8. This list and information above must be submitted to Human Resources as reference for workforce planning and mapping.
9. To ensure that the Company complies with the prevention of the spread of the virus, the following protocols shall be strictly complied with by all employees:

9.1          MEDICAL CLEARANCE, TRIAGE AND TESTING REQUIREMENTS PRIOR TO WORK

1. All employees are required to submit a complete “COVID19 Screening Protocol” on or before the 1st day of Work. This shall be evaluated properly based on the new classification of COVID19.
2. Only employees who are assessed as “Fit to RESUME WORK” shall be allowed to enter the Company premises.
3. Employees who were deemed unfit to resume work shall not be allowed to report for work and shall be referred accordingly and must seek consult to local BHERT for further evaluation, re- assessment and treatment;
4. Any false information or non-disclosure thereof, shall be dealt with according to our employee Code of Discipline;

9.2          WORKFORCE CLASSIFICATION AND REQUIREMENTS:

1. Workforce from Metro Manila
   1. Duly accomplished “COVID19 Screening Protocol shall be submitted to HRD for evaluation
   2. BHERT Certification requirement from Barangay as needed
2. Workforce from outside Metro Manila/Other Provinces
   1. Duly accomplished “COVID19 Screening Protocol shall be submitted to HRD for evaluation
   2. BHERT Certification requirement from Barangay as needed
   3. Additional Provincial/LGU requirements prior to work resumption, if any

9.3          WORK MODIFICATION FOR HIGH RISK INDIVIDUALS

Employees who are sixty (60) years old and above and those with pre-existing medical conditions are classified as High Risks and Immuno-Compromised individuals. Thus, the following work schemes shall be implemented:

1. WFH arrangement shall be implemented.
2. If WFH arrangement is not possible the following shall be implemented:

• Physical reporting to office has to be limited to 3 working days per week
• Face to face meeting is discouraged. Use of video conferencing in all platforms is encouraged.
• Strict wearing of PPEs but not limited to mask, face shield shall be implemented.
• Those with medical condition must submit a recent fit to work clearance (6mos validity) must be presented to immediate superior to prove that the medical condition is controlled.
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9.4          GUESTS AND VISITORS ACCEPTANCE PROTOCOL

1. No visitors are allowed in the office premises during this time until further notice.
2. ALL visitors or guests including applicants shall be coursed through the use of video conferencing and other similar technologies recommended by ICT is highly encouraged.

9.5          SECURITY SCREENING PROTOCOL

1. All employees without exemption must strictly wear face mask at all times;
2. The use of face shield is also highly encouraged to prevent contamination;
3. Use of the sanitation facility such as the alcohol for entry and exist is highly recommended;
4. All employees must undergo a footwear sanitation prior to entry to the office areas which the AGS must install for this purpose and sanitize regularly;
5. Employees are also advised at this early NOT TO BRING NON-WORK ESSENTIALS inside the office premises including personal handbags. Employees are also advised not to wear watches, bracelets, or other accessories especially those worn below the elbows. ALL ITEMS needed to be brought inside, i.e laptops, wallets, cellphones etc. may be considered potential virus carriers and will be subject to disinfection prior entering office premises.
6. Temperature readings will be continuously implemented; If an employee’s temperature reading is 37.8 C and above after two (2) consecutive readings with one (1) minute interval, s/he shall not be allowed to enter the company premises and observe SL protocol. Barred employees shall be properly log for monitoring purposes;
7. The management is thinking of not allowing travel shoes inside the office premises that may be are contaminated while en-route the office. For this purpose, employees are advised to bring office slippers only for work purposes - inside the office premises. Meanwhile, a temporary storage for travel shoes may be put in place as deemed appropriate.
8. Employees who have flu like symptoms or sick, or not feeling well, whatever the case may be, are advised NOT TO REPORT FOR WORK. Please let us protect each other from getting sick of whatsoever at this time. The DH must ascertain this if they will be charged to SL or WFH depending on the employee situation. But technically, this is chargeable to SL.
9. Employees who may have symptoms of the COVID19 are advised to stay home for self- quarantine or undergo testing as there are more clinics/centers now for this purpose. As per existing guidelines, this is automatic and Not necessarily chargeable to leave credits.
10. Employees are required to disinfect their hands upon entry and exit;

9.6          PANTRY PROTOCOL

1. Employees must continue to observe the physical distancing at the pantry area. Number of employees who will be using the pantry will be limited to ensure this is properly observed;
2. Tables and chairs shall be re-arranged to comply with the physical distancing protocol;
3. Delivery of food packs are encouraged however must undergo strict sanitation protocol to avoid possible contamination from delivery drivers;
4. Employees need to bring their own pantry utensils. Sharing of common items is not allowed.
5. Eating meals at the workstation shall be temporarily allowed at this time;
6. HR and Admin or ESH shall regularly conduct audits for this to ensure compliance and strict implementation.

9.7          DOCUMENT/PARCEL TRANSMISSION OR DELIVERY PROTOCOLS

1. Admin shall place drop box/pigeon boxes at the security area and must undergo disinfectant procedure before issuance or releasing;
2. All documents shall be wrapped with transparent plastic bags (zip bags) prior to transmission and shall be disposed of properly through designated hazardous waste bins;
3. Storing and opening of documents after a prolonged period of 24 hours can be an option;
4. The receiver must wear proper PPEs before opening such as latex gloves and face mask.

9.8          FACILITIES MAINTENANCE PROTOCOL

1. Tables and chairs shall be re-arranged to facilitate implementation of social distancing measures in all DMCI premises including Offices, Meeting Rooms, Training Rooms, Canteens, Pantries, Warehouses, Barracks and Waiting Areas among others.
2. Demarcation lines shall be provided in all elevators and construction lifts to control the number of passengers and promote social distancing.
3. Foot Baths shall be installed in all facility entrances / access to disinfect shoe soles that may carry the virus.
4. Thorough cleaning and disinfection of frequently touched and accessed areas including tables, doorknobs, access code machines, light switches, handles, desks, toilets, faucets and sinks shall be carried out by the

   Admin Officer

   /Utility on an hourly basis. Employees are encouraged to use tissue to hold doorknobs, switches, handles, faucets.

1. General cleaning and disinfection shall be implemented daily after office hours for frequently visited areas including the Timekeeping Area, Hallways, Offices, Meeting Rooms, Training Rooms, Canteens, Pantries, Warehouses, Barracks and Waiting Areas among others
2. A cleaning solution shall be used as disinfecting agent of choice for cleaning the premises. Alternatively, a chlorine solution made from 1 tablespoon chlorine powder diluted in 20L water may be used as disinfecting agent
3. Regular cleaning of biometric scanners shall be carried out based on the shift schedule (before 7:30am and before 4:30pm and before 7:30pm and before 4:30am). Employees are to sanitize hands before and after use of the biometric
4. Twice a day disposal of trash shall be observed, and corresponding proper cleaning and disinfection to be carried out. Dedicated Hazardous Waste Bins for used PPEs shall be provided by the Pollution Control Officers (PCOs) or EHS Officers
5. Alcohol dispensers and/or hand sanitizers shall be placed by the Admin Officer in strategic locations such as, but not limited to, entrance of premises, timekeeping, canteen, toilets, lavatories and clinics. This shall be maintained and refilled regularly
6. Adequate ventilation shall be provided in all enclosed offices, barracks and other facilities. Installation of air purifiers/ionizers is also recommended.

9.9          PERSONAL PROTECTIVE EQUIPMENT

9.10        OTHER PRECAUTIONARY MEASURES

The following Preventive Measures shall be continually implemented:

1. All Employees are required to record/log their body temperature and location/travel history in the DMCI COVID-19 Prevention Employees’ Manual for the purpose of traceability and contact tracing in case of a local transmission.
2. Proper Sneezing / Coughing Practices

   Cover your mouth at all times when coughing or sneezing to prevent viral transmission through respiratory droplets. You may use a clean tissue and dispose them properly. In the absence of a cover, you may use your sleeves but NOT your hands.

3. Proper Hand washing Technique with Soap and Water

   COVID-19 Viruses may stay on surfaces, tables and door knobs for 3 hours or more. To prevent transmission through contact, please perform proper and thorough hand washing with soap and water for at least 30 seconds. Do this as frequent as possible most specially before and after eating. You may use at least 70% alcohol or hand sanitizers if hand washing facility is not available.

   To prevent the inoculation of viruses to your respiratory system, do not touch your face, eyes, nose and mouth with unclean and unwashed hands. If possible, wear shorter sleeves and avoid wearing jewelry and accessories for ease of hand washing.

4. Social Distancing Procedure

   Employees are encouraged to keep a 1-meter distance to the next person that shall be applied in all company procedures including:

   • Toolbox meetings
   • Closed Door Meetings, Face to Face Communication, Consultations, etc. Frequently populated areas including the Canteens, Recruitment Area, Holding Areas shall maintain 1- meter seating arrangements
   • In addition, employees are advised to refrain from physical contact greetings such as hugging, hand shake and cheek kissing (beso-beso).
5. Employees/Workers are advised to frequently clean and disinfect their work stations, cellphones and gadgets. If possible, place cellphones in a zip lock bag for ease of cleaning. Sharing of office essentials such as pens is also discouraged.
6. The Admin team shall conduct temperature checking of employees to screen for late onset fever at 1:00pm for day shift and 1:00am for night shift.
7. Non-essential facilities shall be closed indefinitely until further notice including:
   • Corporate Gym
   • Smoking Area
   • Recreational Area
   • Training Rooms
   • Driver’s Lounge
8. Information campaign covering COVID-19 transmission, precautionary and preventive measures and how to boost the immune system through materials such as infographics and posters, and communication venues such as tool box meetings, video presentation and postman shall be implemented. DOH, WHO and CDC shall be used as sources of information for the campaign.
9. Company orientation and other essential / core trainings shall be conducted in the Annex Training Rooms for implementation of proper social distancing. All Administrative Hearings shall be through video conferencing.
10. Employees are advised to keep yourselves updated through our communication platforms such as group viber messages, SMS Txt Blast and postman emails.

9.11        TRAVEL PROTCOL

Travel to Mine Site and Calaca is discouraged unless absolutely necessary.

9.12        SEMIRARA CONTACTS:

• HROD STAFF
• RISK MANAGEMENT/BCM GROUP
• ADMIN OFFICER
• ICT STAFF
• DEPARTMENT HEADS

10. Further information and guidance will be issued as needed.

APPROVED BY:

(SGD)

MARIA CRISTINA C. GOTIANUN

PRESIDENT & COO